Terms & Conditions
These terms and conditions apply to all participants (you, your organisation, your group) of this event (the event) being organised by Conference Design Pty Ltd on behalf of the Event Host (us, our, Conference Design, the Host). By participating in the event, you are deemed to have agreed to these terms and conditions. If you submit a booking on behalf of another individual, it is your responsibility to ensure the participant is aware of these terms. An in-person event is held onsite at a venue, an online event is hosted online via the internet, and a hybrid event includes options for onsite and online participation.
Full payment of any fees applicable is due within 7-days of submitting your booking. If you register within 60-days of the event, you need to pay at the time of registering using a credit card.
Please include the reference shown on your Tax Invoice when submitting an EFT payment and email us the details including the date, amount and your bank’s reference.
BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M
Credit Card Payments
Credit card charges appear as Conference Design Pty Ltd on your card statement. Credit card transactions are processed directly by ANZ’s secure and PCI compliant eGate platform and Conference Design does not store or transmit your credit card details.
Photography & Video
By registering for this event, you consent to having your photo and/or video taken and used for promotional purposes, which may include social media, websites, and email marketing. If you do not wish to have your photo taken, please advise the conference staff.
We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times.
Cancellation or Postponement
We do not accept any liability for losses incurred, such as but not limited to travel, hotels, or any other expenses, if the onsite event is cancelled or postponed due to an occurrence that renders performance of the event inadvisable, illegal, impracticable, or impossible. Such an occurrence shall include but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.
Moving to an Entirely Online Event
If we believe, at our sole discretion, a hybrid or in-person event needs to be held entirely online, all participants will be transferred to the equivalent online registration. Registration fees will be revised to reflect an online format and participants will be refunded any difference between the onsite and online fees. Full refunds for onsite registrations will not be issued due to an event moving online.
Each registration category specifies what is included for the category. All other costs associated with your participation shall be borne solely by you.
All information for participants will be sent electronically to the email address that is provided at the time of registration.
Registration Cancellations / Changes
Registrations cancelled up to 60-days prior to the event will be eligible for a full refund where the payment was made online by credit card. In all other cases, a $150 administration fee will be charged. Cancellations notified within 60-days prior to the event will not be eligible for any refund, however, another person may participate in the event. All cancellations must be advised via email to Conference Design.
Changing from Onsite to Online Participation and Vice-Versa
Where online participation is available, you can change from an onsite to online participation and vice-versa subject to the following:
- Changes from onsite to online registration up to 30-days prior to the event will be eligible for a refund of the difference between the in person and online registration fees.
- Changes from onsite to online registration within 30-days of the event will not be eligible for any refund.
- Changes from online to onsite registration can be made up to 5 working days prior to the event, subject to venue confirmation and capacity. You will be required to pay any difference between the online and onsite registration fees using a credit card at the time of requesting the change.
All requests must be advised via email to Conference Design.
The registration fees do not include personal insurance of any kind. You are advised to take out appropriate insurance for your participation. We are not liable for any expenses incurred due to, but not limited to, individual cancellations, variations in the event, postponement, or cancellation of the event, or for theft of or damage to belongings.
Technical Disruptions to Presentations
We reserve the right to change presentation times, days and formats due to technical disruptions, such as audio-visual equipment failures, technician errors, software failures, internet outages, power outages, and the like. Where a technical disruption causes a temporary, partial, or complete failure to deliver and broadcast presentations, we will notify you as soon as possible and advise alternative arrangements for you to view the affected presentations. This may include changing the times, days and format, such as a pre-recorded versus a live presentation. If a technical disruption occurs, you will not be eligible for a refund if we change the times, days and format of any or all presentations.
Code of Conduct and Disruptive Behaviour
By participating in the event, you agree to abide by the Code of Conduct which is available on this website. We reserve the right to exclude any person or organisation from participating in the event. In addition, we may remove any person or organisation from the event, onsite and/or online, if we believe, in our sole discretion, that your participation negatively impacts the event or other participants.
Sharing of Online Registrations is Not Permitted
When participating in the event online, you agree not to sell, trade, transfer, or share your access details, unless agreed to by us. If we determine you have violated this policy, we may cancel your access at any point and retain any payments made by you.
To avoid any inconvenience to you due to strict visa requirements, we will not confirm your participation or presentations until you have obtained a visa if you are coming from: Benin, Burkina Faso, Cape Verde, Cóte d’Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone, Togo, Cameroon, Kenya, Somalia, Iran, Pakistan, Algeria, Libya, Egypt.
COVID-19 and COVID-19 Vaccination
The event will take place in accordance with federal government, state government and venue COVID-19 safety guidelines and protocols. We will take reasonable steps to provide a safe environment for all participants. By participating in the event in-person, you acknowledge there is a risk of contracting COVID-19 at the event and we are not responsible for any transmission at the event. Participants are required to abide by all health protocols at the venue which may include, but are not limited to, social distancing, mask wearing and vaccination mandates. Any delegates, feeling unwell or displaying COVID-19 like symptoms must not attend the venue.
If you chose to participate onsite, you may be required to be fully vaccinated against COVID-19 at the time of the event and provide proof of vaccination when accessing the venue. Your failure to provide proof of vaccination may result in entry to the venue being denied and you will not be entitled to any refund.
Intellectual Property & Posting Content to Social Media
All intellectual property rights to the event content and materials distributed at or in connection with the event are owned by us or the sponsors, &/or speakers presenting at the event.
All materials, including but not limited to presentations, slides, posters, abstracts, papers, and any other written or visual content presented at the event, are the intellectual property of us or the respective authors and presenters. The authors or presenters retain the ownership rights to their materials.
Participants may not reproduce the event content and materials distributed at or in connection with the event for any reason without the prior written permission from us.
No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photographing, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of us.