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Sponsors & Exhibitors Manual

Thank you for participating in this year’s summit

The information below will assist with your preparation.

If you have any questions or require assistance please contact us.

Leesa McDermott and Tara Johnson

Your contact person

All correspondence will be sent to the person listed on the booking.


Wrest Point
410 Sandy Bay Road, Sandy Bay TAS 7005

Venue Contact

Venue related enquiries should be directed to:

Chrissie Tooze
03 6221 1709
[email protected]

Quick Links

Exhibitor Setup

Access for set-up: Sunday 24th March, 12.00pm. Please be set up and ready by 4.00pm.

Exhibitor Pack Down

Pack down commences: Tuesday 26th March following lunch.

Exhibition Open to Delegates

The exhibition will be open to delegates at the following times. Please check the program for any changes:

  • Sunday 24th March – 5:00pm – 7:00pm (Welcome Reception).
  • Monday 25th March – 7:45am.
  • Tuesday 26th March – 8:00am.


Free car parking is available onsite.

Registration of Attendees

All representatives or guests of your organisation who wish to attend the summit must register before the summit. An official summit name badge will be required to access the summit and exhibition areas.


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a summit.

  • Use the delivery label in the quick links above.
  • Confirm directly with your courier that the delivery has been made BEFORE you arrive.
  • Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.

Delivery Scheduling

Deliveries will only be accepted by the venue on:

  • Friday 22 March – 9.00am – 5.00pm.

Onsite Storage

Exhibitors cannot leave boxes and packing materials in the exhibition display area during the summit. There is no onsite storage for packing material, so please make alternative arrangements for any excess items and materials.

Collections from the Venue

Your staff need to ensure all steps are completed before leaving the exhibition. Organising staff and venue staff are not able to assist with your deliveries.

  • Pack and label all materials.
  • Add your courier’s consignment note and/or number as required.
  • Leave the items on your stand for collection by venue staff.
  • Arrange for your courier to collect the items from the loading dock.
  • All goods must be collected on the day the event concludes (no later than the next day).

Freight Companies

Exhibitors and sponsors are responsible for all freight to and from the summit venue. There is no appointed freight logistics company for the summit.

Organisation Profile

Your profile will be included in the summit app and on the summit website.

  • Sponsors – See your package inclusions for the number of words.
  • Due Date: On Booking
  • Upload via the exhibition portal (see link in your confirmation email).

Sponsor Logos

Logos are used on the website, in the printed program, in the summit app and on PowerPoint slides. Please provide:

  • An EPS version for print material.
  • A PNG, JPG or TIFF version for web and app. High resolution, at least 250 KB.
  • Due Date: On Booking. If not received by 8 March we cannot guarantee logos will be included in printed material.
  • Upload via the exhibition portal (see link in your confirmation email).

Advertising Formats & Specification

Please check you purchased sponsorship or exhibition package for inclusions.

Satchel Insert

If included in your package, please ensure satchel inserts are delivered to the venue on Friday 22 March. Please send 400 inserts.

eSatchel Insert PDF

A PDF for the eSatchel section of the app.

  • Sponsors – See your package inclusions.
  • High resolution, colour PDF.
  • A4 portrait orientation, 210mm x 297mm.
  • Maximum size of 500KB.
  • No bleed and no crop marks.
  • PDFs will be uploaded as ‘as received’.
  • Due Date – 4 March.
  • Upload via the exhibition portal (see link in your confirmation email).

eSatchel Video

Eligible sponsors have the opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online.

  • Sponsors – See your package inclusions.
  • Exhibitors – Not applicable.
  • MP4 or AVI formats.
  • Email to the conference manager (see above).

Web Address for Links

Links are used on the website and in the summit app, where relevant. Please provide:

  • One web address of your choice. For example, it could be your company website, a product page, or a marketing campaign.
  • Due Date: On Booking
  • Upload via the exhibition portal (see link in your confirmation email).